City of Gold Bar
Clerical Assistant
Job Posting
Employer: City of Gold Bar
Location: Gold Bar, Snohomish County, WA
Job Category: Administrative
Employment Type: Part time
Salary and Benefits: $19.14 – $19.43 hourly, DOE; benefits dependent on hours worked
Start Date: Following Hire Date
Position Open Until October 1st, 2019
Job Summary:
Under direction of the Clerk/Treasurer and the Mayor of Gold Bar, the Clerical Assistant handles public records requests and oversees and implements the Citywide Records Management program. In compliance with the Revised Code of Washington (RCW) 42.56, Public Records Act, the Clerical Assistant analyzes, processes, and responds to public records requests submitted to the City. The Clerical Assistant, in coordination with the City’s Clerk/Treasurer, evaluates whether any record or part thereof is exempt, redacts records as necessary, and maintains appropriate files.
The Clerical Assistant may have other basic office duties as assigned by the Clerk/Treasurer and may be expected to occasionally answer office phones or assist the public on a limited basis.
The job will consist of 16 – 20 hours a week, depending on public records case load. If the job consistently requires twenty hours a week, medical, dental, and vision benefits will be offered, as well as vacation and sick time.
The applicant must pass a background check if hired, prior to start date.
Essential Duties and Responsibilities:
- Plan, coordinate, and oversee the records management program.
- Receive, process, and respond to requests for public records in compliance with RCW 42.56 and City requirements.
- Maintain public records tracking system to monitor timely review and response.
- Review responsive records for exempt information and apply redaction prior to release.
- Prepare and maintain appropriate logs.
- Review email accounts for communication responsive to requests.
- Create and maintain an email archive system.
- Follow procedures, guidelines, and controls for storage, retrieval, tracking, and filing of active and inactive records; ensure records are maintained and destroyed according to the Local Government Common Records Retention Schedule.
- Maintain knowledge of changes in case law and legislation regarding records management and public records requests; update staff in response to changes.
- Attend regular and ongoing consultation, review, and supervisory meetings with the Clerk/Treasurer and/or Mayor.
- Attend trainings as needed.
- Basic receptionist duties at the discretion of the Clerk/Treasurer.
- Perform other duties as assigned.
Skills and Abilities (preferred or able to easily learn in a timely manner):
- Computer skills including word processing, email functions, Excel, and the ability to easily learn specific software programs related to job duties
- Multitasking
- Organizational skills
- Ability to work with the general public and staff in professional and courteous manner
- Ability to work independently
- Ability to work well under pressure
- Ability to balance competing projects with multiple priority levels
- Understanding of local government
- Punctuality and reliability
- Basic communication skills, both orally and in writing, including basic grammar and punctuation
- Basic understanding of local government
- Ability to work professionally with outside agencies, legal representatives, and other entities
Required Qualifications:
- High School graduate or GED
- Knowledge of, and experience with, the Washington Public Records Act, RCW 42.56
- Experience receiving and responding to public records
- Knowledge of record retention
- Ability to maintain confidentiality and discretion at all times
- Basic office practices, procedures, and equipment
Working Conditions:
Work is performed primarily in an office setting. The work involves sitting for extended periods of time and working with a computer, and includes repetitive motions of the wrists, hands, and fingers. May involve standing for periods of time, stooping, bending, lifting, and carrying objects weighting up to thirty (30) pounds such as banker boxes of files.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The City of Gold Bar is an equal employment opportunity employer. The City employs, retains, promotes, disciplines, and otherwise treats all employees and job applicants strictly on the basis of job-related qualifications and competence. These policies and all employment practices shall be applied without regard to any individual’s gender, race, color, creed, religion, national origin, sexual orientation (including gender identity), pregnancy, age, marital status, military status, disability, genetic information, or any other characteristic protected by law.
This job description in no way implies that these are the only duties to be performed. The employee occupying the position will be required to follow any other job-related instructions and to perform any other job-related duties requested by the Mayor.
This job description does not constitute an employment agreement between the City and the employee, once hired, and is subject to change as the needs of the City and requirements of the job change.
For questions or to apply:
Contact Office Manager Denise Beaston with questions, or to request an application. Submit the application along with a letter of interest and resume, including references, to Ms. Beaston.
Contact Information:
Gold Bar City Hall
107 5th St.
Gold Bar, WA 98251
Phone: 360-793-1101
Fax: 360-793-2282
Office Manager Email: d.beaston@cityofgoldbar.us